Business
Invoicing, margin & GST calculators
Free Purchase Order Generator
A purchase order (PO) is a buyer-issued document that authorises a supplier to deliver goods or services at an agreed price — it is the buyer's formal commitment to pay and the supplier's authority to fulfil. A well-formed PO reduces disputes by locking in the description, quantity, agreed unit price, delivery terms and payment terms before the work begins. This generator produces a professional PDF purchase order: PO number, buyer and supplier details, line items with quantities and agreed prices, delivery date, and payment terms. Free, no login, no data stored — the PDF is built in your browser.
PO field: buyer (issuer) company name, address and authorised contact
- PO field: purchase order number (e.g. PO-2026-001) — supplier must quote this on their invoice
- PO field: PO issue date and requested delivery / fulfilment date
- PO field: supplier name, address and contact details
- PO field: line items — item description, SKU or part number (optional), quantity, agreed unit price, line total
- PO field: subtotal; applicable taxes (if the buyer is providing a tax indication); shipping; PO total
- PO field: delivery address (may differ from billing address)
- PO field: payment terms agreed between buyer and supplier (e.g. Net 30 from delivery)
- PO field: notes — delivery instructions, quality standards, authorisation clause
- PO field: authorised buyer signature (confirms the PO is a binding commitment from the buyer)
- Supplier instruction: reference the PO number on all invoices to enable three-way matching (PO → goods receipt → invoice)
Frequently asked questions
What is a purchase order and why is it used?
A purchase order (PO) is a formal, buyer-issued document that authorises a supplier to deliver specific goods or services at an agreed price, quantity and schedule. It creates a legally binding commitment from the buyer once the supplier accepts it (by fulfilling the order or confirming acceptance in writing). For the buyer, POs enable spend control and three-way matching in accounts payable (matching the PO to the goods-receipt note and the supplier invoice). For the supplier, a PO is the authority to ship and a guarantee of payment terms before incurring costs.
Does the supplier need to issue an invoice separately from the PO?
Yes. A purchase order is a buying document issued by the buyer; it is not an invoice. After delivering the goods or completing the service, the supplier issues an invoice (referencing the PO number) for the amount owed. The buyer then matches the invoice against the original PO and the goods-receipt record — this three-way match process is standard in B2B accounts-payable workflows and is required for GST input tax credit in India and VAT reclaim in the UK. Use this tool to generate the PO; use the invoice generator to create the supplier-side tax invoice.